United States Health Information Knowledgebase

 

User Guide: Common Formats Portal

Common Formats Home page:

Hospital Forms version 1.2 of the Common Formats is the default version displayed. To view another version, click the appropriate tab labeled with the version you wish to view.

Common Formats Portal Home Page Forms

To view a list of questions for a form, click the form name. Each question is a link you can click to see a list of the valid answers. If you wish to view more details for the form or question, click the detail link specific to what you wish to view (i.e. "View Form Detail" or "View Question Detail").

Common Formats Portal Home Page Questions

View, Compare, and Download Forms from a List Page:

To view a list of Common Formats Forms, click the Forms link under Artifacts in the menu bar. This link will take you to a list of all Common Formats Forms currently in USHIK. From that list, you may do the following:

  • Select a single form to view metadata details for that form and the list of data elements required by that form. Each data element will display:
    • An "At A Glance" tab
    • An "Administrative Attributes" tab, with additional information about the data
    • A Downloads tab
  • Select the check box for two or more forms and click "Compare" to view the forms side-by-side, to see similarities and differences between selected forms.
  • Select one or more forms to download into an Excel or PDF file and click either the "Excel" or "PDF" button.

Shown below is an example of a comparison of three different forms. Shared attributes are highlighted in blue with a green checkmark at the left of each attribute. Unshared attributes are highlighted in grey with an exclamation point in red at the left of each attribute.

Common Formats Portal Form Comparison

View, Compare, and Download Data Elements from a List Page:

To view a list of Common Formats Data Elements, click the Data Elements link under Artifacts in the menu bar. This link will take you to a list of all the Data Elements for Common Formats that are available in USHIK. From the list of Data Elements, you may do the following:

  • Select a single data element to view the metadata for the data element and the acceptable values for that data element. Each data element will display
    • An "At A Glance" tab
    • An "Administrative Attributes" tab with additional information about the data element.
    • A Downloads tab
  • Select two or more data elements and click "Compare" to view the data elements side-by-side to see their similarities and differences.
  • Select one or more data elements for downloading into Excel or PDF.

Download Details for Common Formats Forms or Questions:

Links for downloading Common Formats Forms or Data Elements metadata are available in either Excel or PDF formats. These download links are located at the top of Form and Data Element List Pages, and from a single Form or Data Element detail page on the "Downloads" tab.

On a list page, select the check box for Forms or Data Elements you wish to download, then select the type of download, Excel or PDF, from the buttons as shown below. The download file is a compressed (zip) file, containing an Excel spreadsheet or a PDF document, depending on the format selected.

Common Formats List Downloads

From a Form or Data Element details page, click the "Downloads" tab and select the type of download desired.

Common Formats Detail Downloads Tab

Report an Error or Discrepancy, Request for Assistance or Further Information:

The USHIK staff welcomes your input and takes pride in providing accurate information. If at any time an error or discrepancy is identified, or you need additional assistance, please use the "Feedback/Help" link at the top right of each page in USHIK. A USHIK representative will contact you to provide assistance or address an error and report its status.

Additionally, you can use this same link, which provides a "frequently asked questions" link to learn more about USHIK.

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