United States Health Information Knowledgebase

 

Common Formats Glossary

Administrative Status

Status used by USHIK in the process of comparing and standardizing between administered item from different sources.

Administrative Status Date

The Administrative Status Date specifies the date the administered item attains the Administrative Status.

Comments

Any general note providing additional information about the form.

Creator (Creator)

The person identified by an Organization as the person responsible for submitting each Administered Item for registration.

Data Steward

The Organization responsible for administering each Administered Item.

Date of Submission

This is date of submission of the content to the metadata registry and is auto-populated by the USHIK with the date the data is loaded into the system.

Definition

A statement that expresses the essential nature of the form.

Description of Change

Changes to the form and its associated metadata attributes between the current and the previous version.

Form ID

This is the unique identifier for the form. Each Common Formats form has a unique identifier.

Form Name

The name of the form used for data collection.

Form Short Name

A short or common name or designation by which the form is known and might be identified

Guide for Use

Instructions or advise for the use or application of the form.

End Date (Until Date)

The End Date specifies the date this version of the form ceases to be effective.

Language (Language)

The language in which the form has been developed and is applicable.

References (References)

Reference to any document(s) (including web-sites), organizations or committees from which any content of the form originates.

Responsible Organization (Responsible Organization)

The organization that holds responsibility for maintaining the content of the forms (e.g. changing definitions, changing names, adding new forms etc.) within the metadata registry.

Start Date (Effective Date)

The Start Date specifies the date this version of the form becomes effective.

Setting

The healthcare setting in which the form is applicable.

Submitting Organization

The Organization that is responsible for submission of the form to this metadata registry.

Synonym

An alternative name for the form.

Update Date

The Update Date specifies the date the form metadata was last updated.

Version

The version number of the form.

Administrative Status

Status used by USHIK in the process of comparing and standardizing between data elements from different sources.

Administrative Status Date

The Administrative Status Date specifies the date the administered item attains the Administrative Status.

Answer Code

Answer Code provides the code used for the electronic representation of each answer value for the Common Formats data elements.

Answer ID

Answer ID provides the id used to represent each answer value in the Common Formats Paper Form implementation.

Answer Value

The set of valid values and their meanings associated with the data element. The valid values for the data element can be an enumerated list (e.g. a. Incident, b. Near Miss, c. Unsafe Condition) or non-enumerated (e.g. Patient Weight, Describe the event etc.) where the value is specified by a description (free text) provided by the user.

Code System

Code System provides the object identifier (OID) of the Code System used to represent the answer values for the data element. Example: The Code System OID for the SNOMED CT code system is 2.16.840.1.113883.6.96.

Code System Name

Code System Name provides the name of the Code System used to represent the answer values for the data element. Example SNOMED CT, LOINC etc.

Creator

The person identified by an Organization as the person responsible for submitting each Administered Item for registration.

Comments

Any general note providing additional information about the data element.

Conditionality

Provides the specific conditions, if applicable, under which this data element should be answered.

Data Element ID

This is the unique identifier for each data element.

Data Element ISO Name

A unique name assigned to each data element within the Common Formats. The names are developed based on the International Organization for Standardization (ISO) and International Electrotechnical Commission (IEC) 11179-5 standard.

Data Element Name (Name)

This is the unique name assigned to each data element within the Common Formats. The data element name appears as the heading for each data element in USHIK.

Data Set

Data set under which this data element is categorized.

Data Steward

The Organization responsible for administering each Administered Item.

Data Type

The data type provides information about the type of data being stored e.g. Date, Number, etc.

Date of Submission

This is date of submission of the content to the metadata registry and is auto-populated by the USHIK with the date the data is loaded into the system.

Definition

A statement that expresses the essential nature of a data element and its differentiation from all other data elements.

Description of Change

Changes to the data element and its associated metadata attributes between the current and the previous version.

End Date (Until Date)

The End Date specifies the date this version of the data element ceases to be effective.

Form Name

The name of the form(s) on which this data element appears.

Format

The manner in which data is formatted and displayed.

Go-To Logic

Provides instructions on which data element to go to next based on the response(s) selected for this data element.

Guide for Use

Instructions or advice for the interpretation, use or application of the data element.

HL7 Data Type

Provides information about the HL7 specific data type used for the data element.

Language

The language in which the data element has been developed and is applicable.

Maximum Length

The maximum number of storage units necessary to represent the data element value.

Question

The text used to express the data element as a question on data collection instruments.

Rationale for Change

Provides the rationale or the reason for the change to this Common Format data element.

Responsible Organization

The Organization that is responsible for maintaining the content of the data elements (e.g. changing definitions, changing names, adding new data elements etc.) within the metadata registry.

References

Reference to any document(s) (including web-sites), organizations or committees from which any content of the data element originates.

Setting

The health care setting in which the data element is applicable.

Submitting Organization

The Organization that is responsible for submission of the data element to the metadata registry.

Start Date (Effective Date)

The Start Date specifies the date this version of the data element becomes effective.

Synonym

An alternative name for the data element.

Update Date

The Update Date specifies the date the data element metadata was last updated.

Version (Version)

The version number of the data element.
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